You're spending 15 hours/week on scheduling, session prep, invoicing, and follow-ups instead of coaching or creating content. You can't scale 1:1 time—but you can't scale because admin is drowning you. Break through.
Installed in 7 days · From $2,997 setup + $997/month
You built a coaching practice to change lives. Instead, you're running a small admin business.
Emails back and forth to find a time. Rescheduling requests. Time zone confusion. Calendar Tetris. You're playing receptionist when you should be coaching. Every scheduling email is a minute you're not changing someone's life.
"What did we talk about last session?" You're skimming notes while the Zoom room loads. You have 30 clients—you can't remember everyone's context off the top of your head. You show up less prepared than you want to be.
You're having 20 transformational conversations a week. That's 1,000 sessions a year of pure gold—frameworks, breakthroughs, case studies. It's all sitting in a notes app, never repurposed. You could be creating content, courses, a book. But you don't have time to extract the insights.
Sending invoices manually. Chasing late payments. Contract renewals you forgot about. Onboarding new clients with the same 17-step process every time. You're spending 10 hours/week on work that has nothing to do with coaching.
You're at capacity: 25 sessions/week. You want to launch a group program. Write a book. Build a course. But you're too busy scheduling Zoom calls and sending invoices. You're trapped by your own success.
Same coaching practice. Different leverage model.
10 minutes before every session, your AI sends a briefing: what you covered last time, client's goals, progress since last check-in, suggested topics. You show up fully present and prepared. Every single time.
Your AI handles all scheduling. Clients book directly. Reminders sent automatically. Rescheduling handled without you. You reclaim 5 hours/week of calendar Tetris.
After every session, your AI extracts insights, frameworks, and breakthroughs. Drafts LinkedIn posts, newsletter ideas, course modules. Your 1:1 sessions become your content engine—without extra work from you.
If you run a group program or community, your AI tracks engagement, surfaces quiet members, suggests check-ins. You stay connected at scale without manually tracking everyone.
Admin handled. Scheduling automated. Content repurposed. You have 15 hours/week back. That's 6 more coaching sessions ($3-6K/week) or the time to finally build that group program, course, or book.
Pre-built workflows that let you coach more, scale beyond 1:1, and stop drowning in admin:
Briefing before every call: last session notes, goals, progress. Show up prepared.
Clients book directly. Reminders sent. Rescheduling handled. You never touch the calendar.
Insights extracted. Content drafted. Your 1:1s become your content engine.
Track engagement. Surface quiet members. Stay connected at scale.
Client journeys mapped. Progress tracked. Renewal opportunities surfaced.
Invoices sent. Contracts handled. Payment reminders automated. Get paid on time.
Welcome sequences sent. Intake forms collected. Onboarding handled while you sleep.
Track client wins, milestones, progress. Share progress reports that renew contracts.
Works with the tools you're already using
Gmail
Google Calendar
Zoom
Calendly
Notion
Stripe
Mailchimp / ConvertKit
Kajabi / Teachable
We map your client workflows, admin pain points, and scaling goals. You show us what's eating your time. We build your practice management AI.
We install your AI Practice Manager, integrate your tools, set up automations. You review outputs, we refine. Your effort: ~2 hours total.
Day 8: Scheduling handled. Sessions prepped. Content repurposed. Admin automated. You have 15 hours/week back to coach, create, or rest.
One-time setup · From $997/month ongoing
Reclaim 15 hours/week of admin. That's 6 more coaching sessions per week at $500/session = $12K/month in new revenue.
Or use that time to build your group program, course, or book. This is how you scale beyond 1:1.
We work with a small number of clients to ensure white-glove quality. Tell us about your situation and we'll let you know if it's a fit.